contracktime

Understand and explain project variations

Contracktime®, collaborative post-signature contract management solution

Why choose contracktime® ?

Contracktime® allows you to standardize the contractual and commercial follow-up of your projects and to optimize :
Your turnover and your team’s time, by pooling the workload.

9%

Budget control

Objective of 9% optimization of your turnover (source WorldCC.com)

80%

Time savings

Up to 80% of time dedicated to commercial issues freed up

<5min

Limited time investment

Less than 5 minutes of daily use on average

Bad news communicated early is good news!

Contracktime® centralizes the project memory in an agile way

The solution generates synthetic, thematic and chronological reports to give you a detailed history of your project's schedule and cost variations.

You have at your disposal supporting documents necessary to determine contractual responsibilities and commercially value an event not foreseen in your budget.

The solution is developed to interface with the Microsoft environment (Outlook, Excel, and Project).

How does it work?

The solution consists of 3 MODULES that work independently that you can combine according to your needs.

THE PREREQUISITES:

1. The company creates a project to which areas and packages can be added if a follow-up by geographical area and/or technical workpackage is planned

2. The user creates the contract(s) associated with the project.

3. For each contract the user imports, if applicable, the schedule in MS PROJECT format and the list of price items in EXCEL format

EMAIL Module for OUTLOOK

Install the Microsoft Store certified Contracktime® Add-in for Outlook from your Outlook Online or Desktop

Associate your emails directly from your Outlook environment:

To topics discussed

Record the time spent on the topic

To the planning tasks of the impacted contracts

To price items of your contracts and record quantity variations

To areas if you are tracking your project geographically

To packages if you are tracking your project technically

The module works in a collaborative way

Several users in copy of the same email ? the associations made by one user are common and displayed for everyone

A conversation of emails ? no need to associate each email, the answers and transfers are automatically associated each time the Add-in is opened

MEETING MINUTES module

Write in one place the minutes of your meetings and discussions with any party to the project

Find all the key and recognized markers of minutes (classification of points by section, action field, deadline, open/close status, add attachments, list of participants)

Keep track of exchanges with the revision and version modes, especially for your recurring meetings

Like the Email module, associate each item discussed in your minutes

The module works in a collaborative way

Several users participate in the meeting ? the associations made by one user are common and displayed for everyone

Several items concern the same topic ? link them together, make associations on a point and copy in one click the whole discussion and its revisions and versions

Export the minutes in EXCEL or PDF ready for signature

PROGRESS Module

Save and keep your progress reports, whether it is for the PLANNING follow-up or the PRICE ITEMS of your contracts

PROGRESS PLANNING

From a simple MS Project import
Follow the % of progress per contract
Define the progress periods of your choice
Keep the history of the progress reports
Ergonomics adapted to tablets

PROGRESS QUANTITY

From a simple import of the predefined Excel form
Track the quantities completed
Define the progress periods of your choice
Keep the history of the progress reports
Export to Excel as invoicing support document

Generate your REPORTS

Also available for export in Project, PDF and Excel formats